Rwandan High Commission Recruitment 2020

Applications are invited from interested and suitably qualified candidates for Rwandan High Commission Recruitment 2020.

Rwandan High Commission is the Rwandan Consulate/Representation in Ghana.

We are recruiting to fill the position below:

Job Title: Office Management Specialist / Social Secretary

Job Summary

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The primary function of the Office Management Specialist / Social Secretary is to provide a wide range of support services for the Embassy to ensure efficient office functioning. The post holder would also manage and facilitate all official events hosted by the embassy

Job Responsibilities

  • Handling telephone calls and answering general inquires related to services offered by the Embassy
  • Facilitate in scheduling meetings and courtesy call appointments for Diplomats
  • Assist in administrative activities to diplomats including but not limited to writing Note Verbales/recording/filing formal letters
  • Receive, dispatch and file incoming and outgoing mails (diplomatic pounches)
  • Manage all purchase of office supplies, stationaries and gifts
  • Support newly arrived/assigned staff by orienting them to mission functions and procedures
  • Point of contact at the front office and handling all E-Gov applications and services
  • Maintain up to date records of key contacts and networks built during the year and share these with other members of staff
  • Plan and assist with official events, requesting or monitoring event supplies, coordinating event attendance, maintaining event, guest lists, receiving and recording visitors and serving as event control office
  • Develop a strong set of key contacts and relationships, with the hospitality industry, suppliers, event equipment, hire companies and other organizations
  • write all internal and external correspondence relating to events including, terms and conditions and event guidelines/agreements
  • Act as key point of contact for internal Embassy departments and external parties for all types of events
  • Manage the distribution of the Embassy’s greeting cards and other formal greetings as necessary
  • Any other duties as required

Qualifications

  • A University Degree in Business Administration or related field is required
  • 5 years of office management experience and events coordination is preferred
  • English, oral and writing ability is required. This includes ability to write well in English and compose correspondences. A good working knowledge of French will be an added advantage.

How to Apply

Interested applicants should send cover letters and CV to: [email protected]

Please enter the job role in the subject of your email

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All candidates must be on 21 years old or above

Please note that a background check will be carried out.

Application Deadline: 15th May 2020.

 

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