How to Write a Job Application Letter [Sample Template]

Do you want to know how to write a job application letter? Or you need a letter to apply for a job? If your answer is yes, we’ve got you covered. In this guide, you’ll learn how to write a convincing application letter for a job.


In most cases, an employer will require you to write an application letter for the position you’re going for. Writing one will help you highlight your skills and achievements and get the recruiter’s attention.

How to Write a Job Application Letter

An effective job application letter will enhance your application and increase your chances of landing an interview. So, it’s pertinent you learn how to write a job winning application letter.



What is a Job Application Letter?

A letter of application otherwise known as a cover letter is an official document sent alongside your resume or CV to provide additional information about your skills and experience. An application letter is intended to provide detailed information on why you’re the most qualified candidate for a job. 

Your application letter should let the employer know the position you’re applying for, what makes you the best candidate, and why they should invite you for an interview.

Guidelines for Writing a Job Application Letter

If you are sending your application letter in type-written format, then you need to read this paragraph very well. When it comes to letters of application, the length, font size, style and spacing are very important.

Length: A letter of application should not be more than one page long.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1″ margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

How to Write a Job Application Letter

As with all application letters, the body of this job application letter is divided into six sections:

  • Address (your contact and the recipient address).
  • Salutation
  • The introduction should include why the application is writing.
  • The body of the letter.
  • Complimentary close.
  • Signature.


A job application letter should begin with both your and the employer’s contact information (name, address, phone number, email) followed by the date. If you are sending via email, then include your contact information at the end of the letter, after your signature.


This is your polite greeting. The most common salutation is “Dear Mr./Ms.” followed by the person’s last name.

Body of the letter

Think of this section as being three distinct parts.

In the first paragraph, you’ll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you’ll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close

Sign off your email with a polite close, such as “Best” or “Sincerely,” followed by your name.


End with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

Sample Job Application Letter

Elizabeth Johnson
12 Jones Street
Accra, Ghana
[email protected]

May 14, 2019

Mark Smith
Human Resources Manager
Veggies to Go
238 Main Street
Acca, Ghana

Dear Mr. Smith,

I was so excited when my former coworker, Jay Cherry, told me about your opening for an administrative assistant in your Accra offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills.

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Handwritten Signature (for a hard copy letter)

Elizabeth Johnson

Sample Email Letter of Application

Subject: Colleen Warren – Web Content Manager Position

Dear Hiring Manager,

I’m writing to express my interest in the Web Content Manager position listed on I have experience building large, consumer-focused health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of: website editorial voice and style; editorial calendars; and the daily content programming and production for various websites.

I have worked closely with healthcare professionals and medical editors to help them to provide the best possible information to a consumer audience of patients. I have also helped physicians to use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I can work with web engineers to resolve technical issues and implement technical enhancements.

I am confident working with development departments to implement design and functional enhancements, and to monitor site statistics and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren
[email protected]

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the subject line of the email. Include your contact information in your email signature but don’t list the employer’s contact information. Skip the date and start your email message with the salutation.


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