How To Write A Condolence Letter or Sympathy Note

Most at times, we find ourselves stuck for what to say when someone dies or when a friend loses a loved one. A condolence letter or note expressing your sympathy can provide a great source of comfort to someone grieving the loss of a loved one. It’s a simple gesture that lets them know that they’re in your thoughts.

A letter of condolence should pay tribute to the life of the deceased and provide support to the bereaved when they need it most; they may even save the letter and read it again in years to come. So when writing, try to write a few simple words to show that you’re thinking of them and their loved one and had a positive impact on the lives of others.

  • Draft your letter in such a way that it is short and concise.
  • Use a friendly and comforting language.
  • You have to console the recipient and not convince him or her.
  • Don’t try to impose yourself on the reader.
  • Offer all possible assistance.
  • Share some good moments to make the reader feel good.
  • Don’t add feelings or words which are not required.

How to Write a Condolence Letter

To write an effective letter of condolence, follow the guide below.

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1. Write the Letter by Hand

Writing the letter by hand is a lot more personal than if you were to type it or buy a sympathy card from a shop, though you may wish to buy a card and put the letter inside. The letter can be addressed to a single bereaved person or to the family as a whole.

2. Keep it Short and Simple

You don’t have to write a long letter, as long as it is sincere. We all worry about saying the wrong thing and making the bereaved even more upset, but showing that you care in just a few simple words is better than saying nothing at all.

Put yourself in the shoes of the person who is grieving and think about what you would like to hear in the same situation. Whilst you cannot take away a person’s pain, they will take comfort knowing that you are thinking of them during such a difficult time.

3. Express your Condolences

Try not to dwell on how the person passed away. Instead, acknowledge the loss and express your condolences in a sincere and heartfelt manner.

Here are just a few examples:

  • I want you to know that I am sorry for your loss
  • It is with great sadness that I learned about the passing of…
  • I was deeply saddened to hear about the passing of…

4. Share a Memory

Sharing a fond memory of the deceased may bring a few moments of happiness to the bereaved. They may find it helpful to hear new stories about their loved one and that they positively affected the lives of others.

5. Offer your Help and Support

If you are able and willing to offer your help and support in the coming weeks or months, you should include this in the letter. The person is much more likely to take you up on a specific offer of assistance, such as doing a weekly shop; but try not to make promises that you cannot keep.

6. Close the letter with some thoughtful words

When closing the letter, try and think of a few thoughtful words which show your affection and support for the bereaved.

Here are just a few examples:

  • My love and thoughts are with you
  • With my affection and deepest condolences
  • My sincere sympathy

Condolence Letter Template 1

From,

______

______

______

Date:__________

To,

_______

_______

________

Subject: Condolence Letter in business

Dear _____(Sir or Madam),

It is with heavy heart that I got the news of ________________. It was regrettable for your family to undergo such a huge downfall.Please accept my deepest condolences on this sad occasion. As we all know your family has strong members and everything will be back on track soon. Do not lose hope.

I hope you will not lose faith in this terrible time. Believe in yourself and your family just like we all do. You can contact me for any help, whether is financial or emotional. I wish you all the best for your future.

Thanking You,

Yours truly,

_________(your name)

Sample Condolence Letter 

From,

Kenneth M. Justice,

3453 Fraggle Drive,
Elmhurst, IL 60126,

DD/MM/YYYY

To,

Jonathan P. Miner,

458 Nelm Street,
Herndon, VA 22070

Subject: Condolence letter in business

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Dear Mr. Jonathan

It is with a heavy heart that I got the news of the death of your brother. It was regrettable for your family to undergo such a sad demise. Please accept my deepest condolences on this sad occasion. As we all know your family has strong members and everything will be back on track soon. Do not lose hope. Everything will be fine. Your brother’s place cannot be replaced, but you need to stay strong and support your parents in this difficult times. I always pray for your and your family’s happiness and will always do so.

I hope you will not lose faith in this terrible time. Believe in yourself and your family just like we all do. You can contact me for any help, whether is financial or emotional. I wish you all the best for your future.

Wish you a better life ahead.

Thanks & Regards,

Kenneth M. Justice

Condolence Letter Email Format 

To: [email protected]

From: [email protected]

Date;_______________

Subject: Condolences for business loss

Dear _____(Sir or Madam),

I got the news of the death of your aunt. Please accept my condolences on this sad occasion. Your family has always been able to face all the situations with a smile on their face, and we believe all the members are going to accept the situation. I completely understand that it is not simple, but that is life. I am always with you and with each other’s support, I am sure you all will be comforted.

We all believe in you just like you should believe in yourself. Keep faith in God. You can contact me for any help. I wish you all the best for the future. May all your dreams come true, and you touch new skies soon. Please be by your family’s side always and do not lose hope in God. He will heal all the wounds. I will be coming to see you in the coming week. Stay strong!

Thanking You,

Yours truly,

________(your name)

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