Crossroads International Recruitment 2020

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Applications are invited from interested and suitably qualified candidates for Crossroads International Recruitment 2020.

Crossroads International is a Canadian international development organization based in Toronto and Montréal. Funded partly by the Canadian International Development Agency (CIDA), Crossroads is dedicated to advancing the rights of women and girls and reducing poverty in West Africa, Southern Africa, and Bolivia.
We are recruiting to fill the position below:

Job Title: Finance and Administrative Officer

Job Description

Location of Ghana Office

Languages English (fluent), French (basic)

Supervisor Country Manager

Position Type One-year contract, Full-Time

Position Overview

The Finance and Administrative Officer is an integral part of the Country Office in Ghana. The incumbent processes financial transactions relating to the accounts payable cycle, manages the bank accounts including the performance of bank reconciliations and liaises with the Country Office team to ensure that all monthly and annual financial reporting requirements are met. The Finance and Administrative Officer is a key point of contact for local partners, providing training and monitoring compliance on financial reporting requirements. This position provides support to the Country Manager and cross-functional teams across the organization for the administrative function.

General Context:

Contributes to all organizational goals and objectives

Ensures all areas of responsibility are carried out in compliance with the organization’s mission, values, policies and procedures, standards, and systems

Works in close collaboration with members of the country office team to achieve organizational goals as set forth in the strategic and operational plans

Main Responsibilities

Financial Management – Ghana Country Office & Local Partners (70%)

Manage day to day financial and accounting requirements, including but not limited to:

Payment processing, including cheque/electronic payment and wire transfer preparation (including review of appropriate supporting documentation and payment authorization as per the Organization’s signing authority policy)

Preparing and making bank deposits; petty cash management

Prepare request for advances and expense reconciliations for local partners (including review of appropriate supporting documentation from partners as per the Organization’s requirements)

Communicate directly with Country team on operational items

Prepare financial reports as part of the monthly and annual financial statement close process, including preparation of monthly bank reconciliations with appropriate supporting documentation

Communicate with local vendors/suppliers on Crossroads accounts and/or payments, as required

Providing training and support to local partners with respect to Crossroads’ financial policies, processes, and acceptable practices; monitor and enforce compliance, as required

Support internal and external reporting requirements, including local partner and funder reports, as well as internal and external audits

Contribute to the development of annual and project budget, forecasting and reporting requirements, as they relate to the Ghana Office and Crossroads’ local partners

2. Payroll Administration and Processing (5%) 

Prepare monthly payroll for processing

Complete statutory payroll filing requirements

Manage employee benefits program for the Ghana office

3. Office Administration and Management (20%)

Carry out reception and general administration duties, including mail, courier, telephone and office supplies management

Filing of invoices and other finance and administrative documents, including file maintenance and archiving

Participate as member of the administrative team which collaborates in providing administrative support in the Ghana office and across the organization

Provide support to Country Manager and Program team, as required

Ensure the purchase of goods and services and monitor the logistics, in accordance with internal policies and procedures

Monitor and report on compliance with Crossroads’ internal policies and proceeds, as they apply to the Ghana Office

4. Perform Other Duties as Required (5%) 

Support organizational goals and objectives as part of the strategic and operational plans

Contribute to the ongoing emphasis of process improvements, including current projects within the finance and administrative portfolio

Requirements

Post-secondary diploma in Accounting, Business Administration or relevant field

Knowledge and experience in international development sector; previous experience in working with Global Affairs Canada is an asset

Previous experience with payroll processing and administration

Proficiency in MS Excel

Bilingual (French and English) an asset

Essential Qualities:

Commitment to growth and development

Commitment to inclusion, equity/equality, diversity, and empowerment

Innovation, creativity, collaboration

Highly proficient in data entry and account reconciliations

Organized self-starter, ability to manage competing deadlines in an effective manner to meet tight deadlines

Must be able to work independently and effectively collaborate within a team across multiple geographic locations

Ability to effectively communicate information, such as policies and procedures, both verbally and in writing to cross-departmental staff

Excellent interpersonal and customer service skills

Respect for confidentiality of information

Essential conditions:

To work an average of 35 hours per week

Infrequent local travel may be required

How to Apply

Click Here To Apply 

 

 

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