UPSA 18th Congregation Ceremony Schedule 2026

The 18^th Congregation Ceremony will be held in sessions as follows:

•      ELIGIBILITY FOR GRADUATION

Every graduand must ensure that all obligations to the University are fulfilled in order to be         eligible for graduation. Those who do not meet these requirements before the scheduled     graduation days will not be permitted to participate in the ceremony.

1.1       Regulations and Requirements

The student must have been duly admitted to the University, followed the approved programme of study over the accepted period and satisfied the following conditions:

• Proof of regular enrolment in the degree/diploma programme.
• Passed in all required courses.
• Satisfactory discharge of such requirements as may be prescribed by the faculty and department for awarding a degree/diploma.
• Fulfilled all the minimum total credit passed requirements as stipulated in the various Students’ Handbooks.

1.2       Confirmation of Degree or Diploma

A list of candidates who are deemed eligible shall be laid before the Academic Board for confirmation. No award shall be conferred unless the Academic Board is satisfied that the candidate has met all the conditions for the award of a degree/diploma.

1.3       Presentation of Award

Following confirmation of an award of a degree/diploma, the candidate shall be entitled to be awarded the appropriate degree/diploma under the seal of the University at a Congregation of the University assembled for that purpose. The degree/diploma shall indicate the programme offered as well as the class obtained.

1.4       Financial Obligations to the University

Students with outstanding fee payments should contact the Students’ Accounts Office, Finance Directorate, located on the 1^st Floor of the Access Bank (UPSA Branch) building. Every graduating student is duty-bound to ensure that all financial obligations to the University are met.

1.5       Disciplinary/ Examination Malpractice Issues

Students with unresolved disciplinary/examination malpractice issues should contact their respective Deans of Faculty/School or the Dean of Students Affairs for clarification.

1.6       Graduation Fee

All Graduands must pay a non-refundable fee of GH¢600.00 to cover the cost of the congregation brochure, alumni registration fee, printing of certificates, hiring of academic gown, UPSA souvenirs and administrative charges. The graduation fee should be paid at any branch of Access Bank Limited, after which the graduand must log on to https://student.upsa-ufis.com to disburse the payment as “graduation fee”.

1.7       Online Registration

To register for the graduation ceremony, log in to your USIS student portal and click on the “Register for Graduation” tab after paying the graduation fee.

The registration periods are as follows:

– 1st Session: Monday, 21^st September, 2026, to Thursday, 24^th September, 2026

– 2nd to 4th Sessions: Monday, 19^th October, 2026, to Friday, 23^rd October, 2026

– 5th Session: Friday, 27^th November, 2026, to Wednesday, 2^nd December, 2026

• GET READY FOR GRADUATION

If you have fulfilled all the conditions as stated in Section 1.0 above (i.e Eligibility for Graduation), you need to proceed as follows:

After completing the payment and online registration, graduands should use the proof of registration and the UFIS disbursement printout to collect their gowns and UPSA souvenirs from the Ground Floor of the Yaw Adutwum Building starting from Tuesday, 22^nd  September, 2026. This applies to the 1^st Session only. The dates for the rest of the sessions will be announced later.

The gown set consists of a gown, hood and cap. These must be carefully examined before being taken away. On return, any item in a damaged condition will either not be accepted or a penalty fee will be charged. It is recommended that the graduands themselves collect the gowns.  Deadline for the collection of the gown for the first session is Thursday, 24^th September, 2026 at 5.00 pm.

Note carefully:

• Graduands should not wash gowns/hoods as they have been cleaned before distribution.
• Graduands are requested to return the academic gowns no later than 00 pm of the following day after their graduation. Failure to do so will attract a penalty of GH¢50.00 per day.

3.0      CONGREGATION DAY

3.1       Arrival and Venue

Graduands are to be seated at 8.00 am on each day of the graduation ceremonies.

Venue: Kofi Ohene-Konadu Auditorium, UPSA

Attendance at the graduation ceremony is limited to graduating students (graduands) and one guest per graduating student. Other well-wishers of graduating students may follow proceedings online, as arrangements will be made to have all the events streamed live on all            the social media handles of the University.

Please note that in order to ease traffic congestion at the main entrance of the University, vehicular access to campus will be restricted on the days of graduation. Graduands and their      guests must park their vehicles at designated points, such as the Ghana Institute of      Languages and the former Engen Station parking lots. A shuttle bus service will be provided        to transport you to the campus from these designated parking areas.

3.2       Seating Arrangements for Graduands

Graduands will be seated according to programme of study and class obtained. Ushers will help graduands to locate their seats. Graduands are requested to promptly take their seats on arrival and stay seated throughout the ceremony.

3.3       Presentation of Awards

Only graduands who attained first-class degrees will be called to be acknowledged by officials on the dais. All male Graduands will, as a sign of courtesy, take off their caps before approaching the dais. Female Graduands may keep caps on. Once in front of the dais, graduands will bow to the officials on the dais before moving back to their seating places.

The Deans of the respective faculties, who will be presenting the students, will rise up and move to the front of the stage. Graduands are required to follow the instructions the Deans will be giving out during the conferment of the awards.

3.4       Courtesy

All Graduands and Guests must give the necessary decorum the ceremony deserves. For example, Graduands are expected to stand up when the Chancellor and Members of Convocation’s processions are about to enter the Auditorium as well as when recessing. Graduands are also not expected to be wandering about during the proceedings.

4.0    AFTER GRADUATION

Note the following after the graduation ceremony:

Ensure that you return your gown before 5.00 pm the following day after your graduation to avoid payment of a penalty for late submission.

Once you are certain you have fulfilled all your obligations to the University, you can now proceed to a designated place to be announced during the ceremony to collect your certificate.  Please make sure your entry qualification has been verified. If that has not been done, the original certificate(s) of your entry qualification will be inspected before your UPSA certificate will be released to you. Please note that the academic certificate is issued only once and is not replaceable. You are advised to make copies and keep the original in a safe place.

Registration as an Alumnus – there are many benefits in joining the UPSA Alumni Association. Visit the Alumni Office located on the Ground Floor, Old Administration Block, Hostel A, UPSA. As a graduate of the University, you are part of our alumni family, and we would like to keep in touch with you.

Congratulations to all the Graduating Students!