How to Write a Job Application Letter [Sample Template]

As with all application letters, the body of this job application letter is divided into six sections:

• Address (your contact and the recipient address).
• Salutation
• The introduction should include why the application is writing.
• The body of the letter.
• Complimentary close.
• Signature.

Address

A job application letter should begin with both your and the employer’s contact information (name, address, phone number, email) followed by the date. If you are sending via email, then include your contact information at the end of the letter, after your signature.

Salutation

This is your polite greeting. The most common salutation is “Dear Mr./Ms.” followed by the person’s last name.

Body of the letter

Think of this section as being three distinct parts.

In the first paragraph, you’ll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you’ll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close

Sign off your email with a polite close, such as “Best” or “Sincerely,” followed by your name.

Signature

End with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

Sample Job Application Letter

Elizabeth Johnson
12 Jones Street
Accra, Ghana
810-235-1230
elizabethjohnson@emailaddress.com

May 14, 2019

Mark Smith
Human Resources Manager
Veggies to Go
238 Main Street
Acca, Ghana

Dear Mr. Smith,

I was so excited when my former coworker, Jay Cherry, told me about your opening for an administrative assistant in your Accra offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills.

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Handwritten Signature (for a hard copy letter)

Elizabeth Johnson

Sample Email Letter of Application

How to Send an Email Application Letter