Mothers2mothers Recruitment for Finance and Administration Officer

Applications are invited from interested and suitably qualified candidates for Mothers2mothers Recruitment for Finance and Administration Officer.

Mothers2mothers is an international nonprofit organization dedicated to preventing mother-to-child transmission of HIV by providing education and support for pregnant women and new mothers living with HIV. mothers2mothers believes in the power of women to eliminate pediatric AIDS and create health and hope for themselves and their babies, families, and communities.

Job Description

  • Company: Mothers2mothers
  • Location: Ghana
  • State: Accra
  • Job type: Full-Time

The Finance and Administration Officer is responsible for the recording and reconciliation of all financial transactional data of the Country Office including review and code financial information; prepare and process documents to disburse funds, make deposits; compile and review information for accuracy; maintain records and HR process support. Working closely with the Ghana team to support project activates. Reports to the Programme Specialist.

Key Performance Areas:

1. Purchasing and Navigator Processing (30%)

•   Enter all invoices into the Accounting system and allocate them against purchase orders
•   Coordinate and manage the process to setup new suppliers in the accounting system and dealing with supplier queries regarding payments
•   Maintain and update supplier information and do relevant background checks and terrorist/debarment checks
•   Ensure that direct debits payment are checked to supporting documentation and correctly recorded in the accounting system
•   To ensure monthly payment reports are produced for the cash flow analysis
•   Maintain an updated list of preferred vendors for the office

2. Managing staff and vendor accounts (20%)

•   Process travel requisitions and related staff advances
•   Enter staff expenses into the accounting system (Reimbursements and/or advance liquidations)
•   Timely payments to suppliers, payments done within 30 days of receipt of invoice
•   Run the creditor report at month-end

3. Cashbook management and Reconciliations (20%)

•   Prepare monthly bank reconciliations for the main operating account for submission to the Head Office Finance team
•   Manage the petty cash process and balance petty cash monthly
•   Prepare monthly reconciliations of payables, payroll, accruals and prepayment control accounts
•   Ensure that internal bank transfers are correctly managed
•   Follow up on reconciling items above and pass correcting entries where necessary

4. Month-end and year –end close activities, budgeting & reporting (15%)

•   Support the Finance Business Partner in liaising with the finance and support services unit to close the month-end in time and conduct relevant reconciliations
•   Preparation of the operational budget in conjunction with the Head Office team. Review of budgets for the office on Navigator and Adaptive systems.

5. Administration Support, HR and Asset management (15%)

•   Ensure timely submission of timesheets from the team (site and office staff)
•   Ensure timely submission of all statutory deductions for Ghana
•   Provide logistics support to the program staff on trainings/workshops
•   Manage the filing system for all financial documentation
•   Support with the retrieval of financial data during audits
•   Support proposal development and fundraising process, as needed


•   Recognized Accounting/Business degree
•   CPA qualification is an added advantage
•   At least 3-5 years work experience in a related role


•   Focused and versatile team player that is comfortable under pressure
•   Analytical and problem solving skills
•   Structured and process driven
•   Computer skills including the ability to operate computerized accounting, spreadsheets, and word processing programs at a highly proficient level
•   Excellent interpersonal skills; ability to work on own and within various teams;
•   Ability to manage competing tasks; ability to prioritize and produce high level output consistently
•   Integrity, professionalism, and transparency

How to Apply

To submit your application, click on the link below and complete all relevant fields on the online application form. Click Here To Apply Online

Closing Date: 26 July, 2019

Mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people with disabilities, women and previously disadvantaged people. Competitive salary packages will be negotiable in accordance with m2m’s remuneration policies.


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