JSI Research & Training Institute Recruitment for Finance and Operations Assistant

Applications are invited from interested and suitably qualified candidates for JSI Research & Training Institute Recruitment for Finance and Operations Assistant.

JSI Research & Training Institute, Inc. (JSI) a leader in global health is non-profit public health management consulting and research organization dedicated to improving the health of individuals and communities throughout the world,

Job Description

  • Company: JSI Research & Training Institute
  • Location: Ghana
  • State: Takoradi
  • Job type: Full-Time
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Position: Finance and Operations Assistant

Reports to:  Senior Finance and Compliance Manager

Location: Takoradi

Job Summary

The FOA is responsible for assisting the FOO in processing and maintaining the field accounting system, coordinating and supervising drivers and other support staff, this is a full-time position that will be based in Takoradi, Ghana. S/he will be In charge of the major responsibilities stated below S/he will report to the Senior Finance and Compliance Manager

Responsibilities and Duties

  • The Finance & Operations Assistant will be responsible for the updating of statutory payments, supporting programmatic and Technical field activities by assisting with administrative activities at workshops; meetings etc. this supports includes the following:
  • Make sure Non-CSO Cost share mobilisation Is up to date. For example, cost shares for GHS staff both in the community and facilities are collected and submitted to Finance Manager. S/he is to support the Finance Manager to collect all Cost Shares
  • Submit and pay for statutory deduction to appropriate bodies
    • SSNIT Tier 1
    • Pension Fund Tier 2
    • PAYE to Ghana Revenue Authority (GRA)
    • Withholding Tax to GRA
  • Make sure all withholding tax certificate are collected and distributed to all vendors and entities in timely manner
  • Liaise with the Finance and Operations Officer to make sure all VAT Relief Purchase Orders (VRPO) certificate are collected and distributed to all vendors and entities
  • Will be responsible for photocopying of all finance docurnents, including payment vouchers on weekly basis.
  • Provide support for all programmes training/workshops/meetings on the field and in office with following details in mind
    • Assist with participant’s attendance registration
    • Prepare mobile money payment documentation and send to Finance Manager for review and upload then submits to Deputy Chef of Party for approval of transaction
    • Coordinate finance and logistic support on the field during trainings/workshops/meetings In charge of managing filing systems of the finance office
  • Support the FOO to dispatch the monthly field office pouch to Horne office
  • Collate all Utility bills (Light, Water, Newspaper, Telephone) for review and processing
  • Any other duty as maybe assigned by your supervisor, and Director of Finance and Operations

Qualifications

  • College certificate in Accounting or have a diploma from a professional course in accounting or financial
  • Minimum of 2 years of experience as a financial/administrative officer, preferably wtth a US Govemment-funded project.
  • Experience working with Microsoft applications (Word, Excel) as well as QuickBooks accounting software and excellent English writing and communication skills.
  • Ability to work within a team and with minimal supervision.
  • Demonstrated experience in supervision of support staff;
  • Strong critical thinking, problem-solving and supervisory skills;
  • Excellent written and verbal English skills;
  • Strong communication and interpersonal skills.
  • Experience working with an international NGO preferred;
  • Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times

Disclaimer: Roles and responsibilities are subject to change-based on Real confirmation of that particular position.

How to Apply

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Qualified persons are required to send their cover letter and Curriculum Vitae (CV) with the appropriate positions marked and also captured In the mail subject ‘ to [email protected]

Deadline for the submission of applications: September 27, 2019.

Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.

No phone calls or drop-ins will be accepted.

JSI is en equal opportunity employer. All qualified individuals are welcome to apply

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