Jhpiego Ghana Recruitment 2023/2024

Applications are invited from interested and suitably qualified candidates for Jhpiego Ghana Recruitment 2023/2024.

Jhpiego Ghana is an international, non-profit health organization affiliated with Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families.

We are recruiting to fill the following positions below:

Job Title: Front/Administrative Assistant (Annex)

Job Description

Reports to: Administrative Officer

Job Overview

Jhpiego seeks a Front/Administrative Assistant for its Annex office in Accra. Reporting to the Administrative Officer, the position manages the organization’s front desk in a professional manner to project a positive image of the company.

Key Duties and Responsibilities

Receives and handles telephone calls and emails to the office
Sorts incoming mail and receives deliveries for the office
Receives visitors to the office and deals with their inquiries
Ensures adequate and organized record-keeping of project activities
Supports the program teams as and when required
Assists with filing, typing, and general administration duties, including booking rooms and catering for meetings
Assists with the management of the conference room bookings and ensures the room is tidy after use
Assists with the maintenance of office equipment and premises
Assists with ensuring assets and inventories are well maintained and annual physical verifications are undertaken
Assists the procurement team in the purchase of office supplies and stationery
Assists with making arrangements for phone credits for all staff
Assists with the payment of office utilities
Performs any other duties that may be assigned from time to time.

Required Skills/Experience

Minimum of Higher National Diploma in Administration, Management. A good first degree in Business Administration or its equivalent will be an advantage.
Professional Certification in Management or Administration
Experience in developing and implementing administrative systems
Knowledge and experience of office procedures and processes
Very good understanding of office management systems and procedures
Good knowledge of MS Word, Excel, and PowerPoint
Minimum of 3 years post-qualification work experience
Courteous and friendly
Versatile and adaptable
Good planning and organizational skills
Good oral and written communication skills
Ability to work independently and as a member of a team