European Union Ghana Recruitment 2021

Applications are invited from interested and suitably qualified candidates for European Union Ghana Recruitment 2021.

The European Union (EU) is a political and economic union of 27 member states that are located primarily in Europe. Its members have a combined area of 4,233,255.3 km² and an estimated total population of about 447 million.

The European Union Delegation to Ghana is looking for a Secretary in the Trade and Economic Section.

Job Title: Accounts Clerk

JOB CONTENT

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Overall Purpose:

• To provide financial and administrative assistance to the administrative section under the direct supervision of the Head of Administration and in close collaboration with the Accountant (Administrative Assistant)
• To analyse financial information and assist in preparing the monthly financial report for the Imprest Account
• To carry out general office work of secretarial nature as directed

Functions and duties:

• Encoding of invoices, preparation of Payment Requests and Payment Orders, screening of supporting documents, verifying the third parties data.
• Registration of third parties and their bank details (Legal Entity Form and Bank file). Follow-up with Headquarters
• Processing of missions and plane ticket payments
• Processing of medical bills from various hospitals
• Processing of Rent Advance payment for expatriate staff
• Processing reimbursement of representation cost
• Reimbursements of expenses related to the Residence
• Register separately the recoverable VAT under the appropriate suspense accounts
• Link good receipts to invoice when asset is acquired

Petty Cash

• Management of the Petty Cash (GHS) according to the EEAS rules
• Voucher entry and reconciliation of cash payments in excel Journal
• Reimbursements of small expenses

Budget Management System for Delegations (BUDGDEL)

• Budget monitoring to ensure funds are always available when needed
• Create budget requests for specific expenses and commit same in ABAC
• Select and link posting criteria to the appropriate commitment in ABAC

Execution of Payment on Local Bank

• Verification of the authorizations to pay from Headquarters (LOCPAY)
• Encoding payments for suppliers or third parties on the online banking payment platform.
• Prepare bank transfers and issue cheques when necessary

Filing

• Regular labelling and filing of payments and other documents

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How to Apply

Interested candidates should send their application and supporting documents by email to

[email protected] (link sends e-mail) indicating as the subject:

Application LA: Accounts Clerk – [Family Name and first name]“.

The package should include a cover letter, a detailed CV and one reference. Only short listed candidates will be invited for a written test and an interview. Recruitment of the successful candidate will be subject to medical fitness.

Closing Date: 25 October 2021

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