African Development Bank (AfDB) Recruitment for Operations Assistant

Applications are invited from interested and suitably qualified candidates for African Development Bank (AfDB) Recruitment for Operations Assistant.

Job Description

• Company: African Development Bank
• Location: Ghana
• State: Accra
• Job type: Full-Time.

Duties/Responsibilities

The Operations Assistant will carry out the following duties and responsibilities:

• Provide operational support to the Division Manager;
• Manage the electronic data archiving system of the Division
• Manage the division’s database and perform any task related to data entry and analysis as required;
• Coordinate the preparation and monitoring of the annual Work Programme;
• Coordinate the preparation and monitoring of the quarterly mission programme;
• Compile the portfolio database of the division / department (Non-Sovereign Operations, complex projects, trust funds, special initiatives, co-financing);
• Compiles and present data on projects (managed by the regional hubs) related to the sectors under the division / department;
• Report on accuracy and completeness of SAP, BPPS & SRAS data;
• Prepare and Monitor the implementation of the administrative budget and determine/recommend allocation of funds when necessary;
• Assist with recruitment of consultants, initiate SAP processing of their contracts, prepare service orders, process their payments and follow them up with the Accounting and Treasury units concerned
• Prepare monthly, quarterly and annual reports on the management and performance of the division activities;
• Facilitate training on the use of the Bank-wide Project Processing Schedule (BPPS), SAP;
• Assist in preparing documents, briefing notes, spreadsheets and correspondence necessary to manage work programme and projects / programmes;
• Assist in the preparation and organization of activities such as seminars, workshops etc.

OTHER DUTIES 

• Coordinate matters with the Corporate IT Services Department (CHIS), if necessary, for all issues relating to the SAP / BPPS / ATRS / SRAS system and other information technologies; play the role of SAP resource person in the division and the department; provide technical assistance to the staff in the use of SAP;
• Take notes during meetings, draft correspondence and prepare minutes as requested;
• Perform any other tasks requested by the Division

Requirements

• A minimum of a bachelor’s degree, in public administration, management, Information Technology or related field.
• Preferably a minimum of five (5) years of progressively relevant and practical experience, in an international organization.
• Ability to work as part of a team and providing support to other team members where needed.
• High integrity and accountability in all aspects of portfolio management and programme implementation.
• Professional approach: a good grasp of the Bank’s organizational functions and procedures; self-control and a commendable personality.
• Excellent organizational, and communication skills.
• Able to work under pressure in the dynamic setting of an international and multicultural setting.
• Handling speedily and efficiently internal and external requests.
• Knowledge of administration duties
• Excellent written and verbal communications in English or French, with a working knowledge of the other language.
• Competence in the use of standard Microsoft software (Word, Excel, Access, PowerPoint). Knowledge of SAP will be an asset.

How to Apply

Interested applicants should click here to apply.