Population Services International Recruitment for Project Assistant

Applications are invited from interested and suitably qualified candidates for Population Services International Recruitment for Project Assistant.

Population Services International is a 501 registered nonprofit global health organization with programs targeting malaria, child survival, HIV, and reproductive health.

Job Description

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  • Company: Population Services International
  • Location: Ghana
  • State: Accra
  • Job type: Full-Time

Administrative Responsibilities:

  • Maintain office personnel records, including CVs, 1420 biodata forms, necessary work permits and copies of all employee contracts; develop a historical human resource records through a filing and retrieval system
  • Facilitate staff travel, e.g. per diems, accommodation, ticket arrangements
  • Ensure timely payment of utility bills and to keep accurate track of payment
  • Maintain office supply system and inventory; work with vendors to procure necessary equipment and supplies in compliance with PSI and USAID procurement guidelines
  • Verify that supporting documents are attached to every transaction
  • Promote and demonstrate an ethical environment, in line with PSI’s values of honesty and acting with integrity
  • Enforce the application of appropriate procedures and internal controls
  • Support Finance and Admin Manager in preparation of monthly, quarterly, annual and ad hoc financial and programmatic reports, as necessary
  • Perform other duties as assigned

Financial Responsibilities:

  • Preparation of staff payroll, under the supervision of the Finance & Admin Manager
  • Ensure accurate completion of staff timesheets and ensure they are charged according to PSI and USAID policies
  • Review and process travel, sub-recipient, and salary advances, and pre-payments to vendors
  • Work alongside the Finance Admin Manager (FAM) to support the financial systems and ensure efficiency and accountability throughout the life of the project
  • Entering all financial transactions in QuickBooks Enterprise (QBE) accounting software
  • Verify that supporting documents are attached to every transaction
  • Prepare monthly financial certification package including all supporting schedules and the trial balance for submission to VectorLink HQ
  • Prepare documentation to support audit samples
  • Maintain all financial files.

What are we looking for?

The candidate we hire will embody PSI’s corporate values:

Collaboration: You can work independently, but thrive within a team.

Trust: You trust that your manager and team will have your back and care deeply about gaining that same trust from your teammates

Pragmatism: You dive in and maintain momentum even when things are ambiguous and you don’t let perfect get in the way of good enough.

Honesty: You aren’t afraid to speak up and speak your mind.

Measurement: You set clear and challenging goals and hold yourself accountable to driving measurable results.

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Commitment: You’re independent and a free thinker, but you’re ready to buy in to the direction of the team and commit to its success.

The basics:

  • Candidates should possess a degree in Accounting, Human Resource Management or Administration; with at least three (3) years prior HR/Admin experience, preferably with a humanitarian non-governmental organization
  • QuickBooks Enterprise, MS Word and MS Excel competency required
  • Experience managing administrative needs of a USAID-funded project
  • Readiness to take responsibility for the management of budgets and resources to implement a complex portfolio of activities, and be accountable for results
  • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work cooperatively
  • Familiarity with the national labor laws
  • Excellent communication skills, both oral and written;
  • Highly motivated; ability to multi-task
  • Experience in effectively dealing with national and international staff
  • Advanced English proficiency is required
  • Work authorization in Ghana is required

What would get us excited?

  • Experienced Office Manager. You have held a similar position for an international NGO in Ghana (or outside of) before.
  • Capacity Builder. You have experience in helping to start up and build teams, set up systems, empowering local technical, management and leadership capacity.
  • HR Expertise. Experience in setting up and managing administration and human resource management systems highly desired.
  • Problem Solver. Ability to solve complex technical, managerial or operational problems and evaluate options based on relevant information, resources, well-rounded experience, and knowledge.

How to Apply

Interested applicants should Click here to apply.

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