Plan International Recruitment for Project Management Sub-Grant Specialist

Applications are invited from interested and suitably qualified candidates for Plan International Ghana Recruitment for Project Management Sub-Grant Specialist .

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

Job Description

Company:
Location: Ghana
State: CapeCoast
Job type: Full-Time

Dimensions of Role:

Financial measures or statistics relevant to post such as budget; list of direct and indirect reports

The Sub-grant Program Management Specialist will be responsible for coordinating the granting mechanisms and processes for women’s rights organizations, including pre-award planning and organization, and post-award programmatic support and administration of various grants. Feminist principles of collaboration, participation, transparency, and respect for the agency of women’s organizations will be integrated into all aspects of this role. The post-holder will be based in Accra yet travel to the project locations across the country approximately 50% of their time.

Typical Responsibilities – Key End Results of Position:

“What” is done and “why”, but not “how”; include indicators for success

Grants Planning, Delivery, and Control: Responsible for developing the system, mechanisms and processes for awarding and monitoring sub-grants in line with the needs of women’s rights organizations and project objectives.

Expected Outcomes:

In collaboration with women’s organizations, contribute to the design of the sub-grant mechanisms and processes.
Develop grant application forms, instructions, and guidelines in a participatory approach with women’s organizations.
Coordinate, schedule and participate in Grants Committee meetings and take part in the grants review processes to ensure correct procedures are followed.
Plan, design, and present information sessions for women’s rights organizations to encourage applications, guide them through the application process, and address any queries, etc.
Formulate procedures for the timely and accurate review and submission of proposals and establish the necessary controls to effectively and efficiently utilize the funding in line with granting and donor requirements.
Review grant applications for completeness and eligibility requirements and notify applicants of the status of their proposal.
Ensure clear project work plans are in place for each grant and revised regularly.
Coordinate preparation of grant agreements, reporting requirements, and monitoring of grant periods and close out of the grant awards.

Capacity Development and Working Relationships: Provide continuous capacity building to women’s organizations in grant management. Foster and maintain productive and professional relationships with and between all project stakeholders, particularly with local women’s organizations, to ensure quality grant delivery.

Expected Outcomes:

Provide direct support to successful grant recipients to transform proposals into project implementation plans to effectively execute their grants.
Based on the needs identified in organizational self-assessments and capacity building plans, support women’s organizations with project management tools, processes and ongoing capacity development to strengthen the planning, implementation and monitoring of their grants.
Routinely visit and connect with women’s organizations to provide grant management and monitoring support as they execute their grants.
Review grant narrative reports and deliverables/milestones from women’s rights organizations in a timely manner to necessitate processing of additional funding; consolidate information to inform project level donor reports.
Ensure that all capacity development activities conducted and funded under the grant are adequately planned, designed, monitored, evaluated and documented within donor reports.
Provide project management support, as needed, on project deliverables that are capacity building focused.
Foster strong coordination and collaboration with women’s organizations through open and transparent communication, participation and joint decision-making, and respect for their agency and technical expertise.
Work collaboratively with the project team to ensure effective and efficient processing of grants and data collection, monitoring, and reporting is comprehensive.

Dealing with Problems:

The complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them

Experience with in depth analysis of current issues and providing innovative solutions.
Demonstrated skills in dealing with the complexity of working with international and local NGO partners.
Demonstrated ability to deal with the comprehensive and demanding requirements of the donor.
Effective decision-making regarding the most appropriate, effective and efficient approaches to ensure quality financial management, ensuring maximum alignment with donor requirements.
Ability to develop and implement strategies to minimize project risks.Communications and Working Relationships:
Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact

Internal:
Country Office (COs) and Project Areas: The position will collaborate with Programmes and Business Development and project staff including the Program Manager, technical experts, M&E and finance staff at CO. (high level)

External:

Plan International Canada – Women’s Voice and Leadership Project Management team (high level)
Women’s rights organizations (high level)

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

Gained through education, training, & experience

Knowledge, Experience, and Skills

Academic qualification MA in project management or other relevant fields.
At least 5 years’ experience in project management, grant management, and financial management with more than one development aid donor.
Proven experience in developing grant disbursement processes and project management tools and processes, including reporting guidance, work plans and monitoring templates.
Understanding of feminist principles, gender equality, and women’s empowerment.
Coaching and mentoring skills for building the capacity of women’s organizations in program management.
Demonstrated knowledge of strategic work planning processes.
Familiarity with Global Affairs Canada guidelines and requirements.
Knowledge of development issues, trends, challenges and opportunities and implications to community development.
Aptitude for cultivating strong relationships with stakeholders including women’s organizations and donors.
Excellent interpersonal and communication skills (written, oral) in English (verbal and written). All donor reports, deliverables and communication will be in English.
Proficient computer skills and use of relevant software and other applications (e.g. word processing, spreadsheet, database, internet).

Behaviours

Passion for feminist principles, mission driven work and personal values aligned with Plan International.
Creates a strong sense of purpose within the portfolio and with stakeholders.
Holds self and others to account to deliver on agreed goals and standards of behaviour.
Sound judgment and decision-making in complex situations.
Commitment to working transparently and with integrity.
Ability to work under pressure, prioritize and meet deadlines.
A process-oriented working style, with the ability to be flexible and adaptable.
Ability to work independently and as a team player who demonstrates leadership qualities.
Strong analytical and problem-solving skills.

Physical Environment and Demands:

Maybe “typical office environment”; note if heavy lifting, climbing, excess travel, etc.

Ability to travel up to 50% time.

Level of Contact with Children:

Low contact – the job responsibilities of this position does not require the post holder to have frequent contact or interaction with children. There would be occasional contact with children and it is expected that children shall be protected at all times

Plan International’s Values in Practice

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

Deadline for submission of online application is 8th May 2019.

How to Apply

Interested applicants who have met the above criteria should Click here to submit CV.