Ethical Apparel Africa (EAA) Ltd Recruitment 2020

 Job Title: HR and Administrative Associate

​Position overview

We have a great opportunity for a committed and talented person willing to contribute to build a new and ethical industry to join us as HR and Administration Associate in Accra. They would lead on the human resources and administration functions of EAA, ensuring we are transparent, accountable, and able to mitigate risks as it moves forward. The role will involve maintaining oversight of human resource strategy and policy management, local staff recruitment and global staff induction, compliance and risks management as well as administration. They are committed and talented individuals who will be part of our Management. The HR Associate would report to the HR and Social Impact Director based in France with a dotted line to the Operations and Finance Director based in Accra.

​Responsibilities​

Recruitment and Onboarding

● Take part in the recruitment of local talents for all departments (accounts/brands partnership, technical, operations and finance teams) by exploring new recruitment channels and jobs advertising, screening initial applications and scheduling interviews.

● Lead the logistics and administration process related to new team members onboarding for expatriates (flight booking, airport pick up, initial and then permanent accommodation facilitation, bank account opening etc)

● Lead the onboarding of new team members including orientation to Accra and to team systems for both Local and Expatriate team members.

● Lead all administrative procedures related to immigration for expatriates (applications for visas, work permit, non-citizen cards) and keep a rigorous system to anticipate needs and remain compliant at all times.

● Lead the relationship with local Health Insurance providers, renew contracts, and support the team in their claims if needed.

Office management

● Pro-actively lead office administrative processes and upkeep (service of H&S and fire safety equipment, procurement of office utilities and stationery, maintenance of internet connexion, electricity, water, ACs etc.).

● Develop the HR and Operations budget accordingly and ensure that the same is adequately provided for in annual budgetary projections.

● Oversee the personal in charge of cleaning and security and flag any issue or needs to the HR Director.

Human Resource Policy Management

● Update HR policies, SOPs and systems to the highest standards and ensure their implementation in a fair, consistent and transparent manner to support the achievement of EAA’s goals.

● Ensure compliance to HR policies and procedures and support their dissemination.

● Participate in discussions about structure and organisational development and change that ensure continuous support and harmony within the team

Compliance and HR Risks Management

● Counsel employees on their terms and conditions of service, problems and grievances; discuss staff issues with the HR Director (e.g. disciplinary, grievance) in line with the HR policy and with relevant legal provisions to minimise all associated risks

● Following the HR Director’s guidance, implement action points and follow up the implementation of audit actions points if any.​

Qualifications

● Degree in Human Resources Management from a reputable institution

● Minimum 5 years of professional experience in a HR position

● Knowledge of HR and Administration procedures and systems gained from working experience

● Knowledge and understanding of HR issues related to safeguarding, gender, equality and diversity

● Outstanding communication and leadership skills with ability to motivate and inspire teams to achieve superior standards in all aspects of human resource management.

● Demonstrated experience using sound judgment in resolving problems

● Proven ability to establish priorities, plan, organise, coordinate and monitor own work plan

● Ability to think critically, find solutions, work hard, learn and progress

● Ability to work independently on self-directed projects with an entrepreneurial attitude

● Passion for working in an enterprise with a social mission

● Evidence of the following characteristics: proactive, self aware; resilient and adaptable; persistent and resourceful; able to work under pressure and respect deadlines, apt at

both strengthening relationships and resolving problems, poised, active listener; fun to work with; full of integrity; ability to multi-task and thrive in a fast-paced environment

Benefits

● Salary level dependent on candidate experience and profile

● Health Insurance

● SSNIT contributions

● 25 days of annual leave in addition to sick leave and Ghana national holidays

● Professional development initiatives

● Opportunity to join a key department of an award-winning, dynamic, and mission-driven organization that welcomes strategic input from all members

Note:

● Starting Date asap

● Applications will be reviewed on a rolling basis

● Only completed applications with accurate reference will be considered and only the most qualified candidates shortlisted for interview

For more information: www.ethicalapparelafrica.com

How to Apply

Interested applicants should send a resume and a specific cover letter to [email protected] with the reference in the subject line “HR ASSOC 20”. Your cover letter should specify how you meet the qualifications, skills, and experience requirements for this role and why you are interested in joining us.